Employers have several obligations when it comes to verification of employment immigration status. Under federal immigration laws, an employer is required to verify the employment eligibility of all of its employees; the failure to do so or the hiring of an undocumented worker can result in various penalties. For instance, employers are subject to the following immigration obligations:
- Employers are required to complete a Form I-9 on behalf of each new employee within three days of employment. If an employer fails to complete the Form I-9, or fails to comply with Form I-9 requirements, the employer faces a penalty of $110 to $1,100 for each violation. In some cases, Form I-9 violations can result in significant penalties. For instance, a $2 million penalty was assessed against ABC Professional Tree Services, Inc. in July 2012 for its failure to comply with employment eligibility verification requirements, and a $34 million was assessed against Infosys Limited for various immigration-related violations, including a $5 million penalty for systematic failure to maintain Forms I-9. Additionally, an employer who signs an I-9 containing false statements may be charged with perjury.
- Employers are prohibited from hiring undocumented workers. Under immigration laws, an employer that “knowingly” hires undocumented workers can be fined as much as $10,000 per worker. In addition, an employer could face up to six months in jail if a pattern of violating the law is found, as well as a conviction for “harboring” illegal workers, which carries a penalty of up to 10 years imprisonment, if the employer knowingly employs 10 or more undocumented workers in a 12-month period.
- If an employer receives notification from the Social Security Administration that an employee is undocumented, the employer is required to complete a Form I-9 and refrain from knowingly using illegal workers. In some situations, a notification of illegal status can be the result of a typo, name change, or a computer glitch. An employer should investigate the matter, however, in order to ensure that it is not deemed to have “knowingly” employed an undocumented worker.
- Employers are required to confirm immigration eligibility of contractors, and not just employees. In fact, the Immigration Reform and Control Act explicitly applies to anyone who knowingly “uses” illegal workers, regardless of whether a formal employer/employee relationship exists or if the worker is an independent contractor.
Contact an Immigration Lawyer
Businesses today can’t afford to take chances with immigration requirements. The employment immigration lawyers at the Shapiro Law Group focus on helping businesses with all of their employment immigration issues, including I-9 compliance requirements, e-verify compliance, visa applications, and other employment immigration issues.
If you are an employer in need of immigration assistance, do not hesitate to contact us at (847)564-0712 to speak with our employment immigration attorney.